Set up destinations

The Out of Class destinations in the action rail are your school’s own list. They are the most consequential setting in Vero: reports and alert rules use the expected destination selected by staff when they create a pass record.

Editing the list

1. Open Admin → Out of Class.
2. Add a destination, give it a name and pick an icon.
3. Order them by frequency. Whatever teachers pick fifty times a day belongs at the top — usually Bathroom.
4. Save. The change reaches every staff device immediately, with nothing to refresh.

How many

Five to eight. There is a real trade-off here and it is worth understanding rather than guessing at:

• Too few and everything collapses into “Other”, which tells you nothing later.
• Too many and teachers scroll, hesitate, and pick the first plausible option — so the data is precise and wrong, which is worse than coarse and right.

Wording that works

• Use a neutral expected destination. “Bathroom” and “Library” are clear workflow labels; “Personal” and “Break” can be interpreted differently by staff.
• Use your school’s words. If everyone says “Student Services”, do not label it “Wellbeing”.
• Keep sensitive destinations neutral. A pass reason is visible to staff and on kiosk screens. “Guidance” is fine; a label that discloses why a student is seeing someone is not.

Retiring a destination

Retire rather than delete. It disappears from the teacher’s list while every pass already recorded against it keeps its label — so last term’s reports still make sense.

Where else the list appears

• Kiosk Mode — a screen is assigned destinations from this list.
• Alert rules — a rule can be scoped to specific destinations.
• Encounter Detection — filters by destination.

Which is the real argument for getting this list right in week one.