Parent-ready reports
Exportable Vero records in a clear, neutral format.
A clearer starting point for follow-up
Vero gives deputy principals searchable pass records, school-defined alerts and reports to review alongside student accounts, staff observations and professional judgement.
Pass-record trendsEntries per day · whole school
WeekTermYear
↓ 18% vs last term
3:54 ↓ 0:18
Avg open time
41
Passes / day
2% ↓ 1.1%
Overdue rate
Largest change: Year 9 bathroom entries · review context
Tools built for your role
Pass records
Selected, time-stamped entriesAria Patel · 9CTerm 1–2All destinations23 records
12 MayTue · P3Library7:12
8 MayFri · P1Bathroom, D Block3:05
4 MayMon · P5Sick bay11:40
30 AprThu · P2Front office4:22
24 MarTue · P4Bathroom, A Block2:48
Exported · pass-records-aria-patel.csv
Searchable incident context
If an incident is reported, search authorised pass records by student, selected destination and time. Use that chronology alongside student accounts, staff observations and your school's investigation process.
Selected record reviewLast 14 days
All destinations—APAria Patel11
—NWNoah Williams8
—JCJack Chen6
—RORuby O'Connor5
—HNHarper Nguyen4
Open authorised reviewRolling 14 days · updates nightly
Relevant records, reviewed in context
See which students leave class most often, which periods are worst, and which destinations are overused. Bring data to parent meetings, not guesswork.
New pass · 9M Science
JBJordan Blake→ Bathroom, C Block
Smart Separation warning
Riley Morgan already has an active pass. Jordan and Riley are in the same staff-defined separation group.
Wait — review when Riley returnsOverride (logged)
RMRiley Morgan3:26
Separation rule · set by the deputy principal · reviewed each term
Smart Separation flags known conflicts
When a member of a staff-defined separation group already has an open pass record, Vero warns the next teacher before another pass is created. The teacher can wait or override with a recorded reason.
Tap 1 · Student
SWSienna Walker
Tap 2 · CategoryBlazer missingIncorrect shoesNo tieSport uniform
Logged — blazer missing · 3rd this term
Earlier this termMon 25 May · Blazer missing · Ms CarterRecess
Tue 12 May · Incorrect shoes · Mr OseiGate duty
Uniform records for consistent follow-up
Each uniform issue an authorised teacher records joins a per-student timeline with a timestamp, staff attribution and school-defined category. Leaders can review the record in context before deciding whether follow-up is appropriate.
Records when you need context
Vero organises teacher-created passes and selected school workflow records so authorised staff can review them alongside other relevant information.
Incident-ready logs
Teacher-created pass history, searchable by selected destination, date and time.
Duty of care trail
Timestamped pass records that can support wider supervision and review processes.
Separation audit trail
Every Smart Separation alert and override is logged.
Explore the next step
Pass Records for Follow-Up
Use staff-created pass records as limited context for fair school follow-up and parent conversations.
FeatureSchool-Wide Reporting
Review pass, lateness, uniform and values records in one reporting workflow.
Duty of Care and Out-of-Class Records
Review practical supervision questions for students who leave class during the school day.
Questions from deputy principals
How is this different from the Principals page?
The For Principals page focuses on school-level records, reporting and emergency information processes. This page focuses on common deputy-principal workflows: retrieving relevant pass records, Smart Separation warnings, uniform records and parent-meeting preparation. Same platform, different lens.
Can I search a specific student's pass history?
Yes. Search authorised pass records by student name, date range, time of day, selected destination or teacher. The result can provide context for incident investigations, parent meetings or duty-of-care reviews; it is not a record of the student's verified physical location.
How does Smart Separation work for student separations?
You put the students into a separation group. When one of them already has an open pass record and another teacher tries to create a pass for a second student in that group, the teacher sees an advisory before it is issued. The teacher can wait or override with a recorded reason. The warning does not verify either student’s physical location.
Can I export records for parent meetings?
Yes. Authorised staff can export relevant Vero records showing dates, open duration and selected destinations. The school should explain the records' limits and review them alongside the student and family context.
Can't our SIS already hold these school records?
Many SIS platforms are the right place for long-term student records. Vero complements them with a fast operational workflow for open passes, uniform entries and positive recognition. Staff can create a pass in two taps, while the SIS remains the source of truth for enrolment and timetable data.
See how Vero works for deputy principals
Book a 20-minute walkthrough to review pass-record retrieval, role-based reports and Smart Separation warnings.