Bathrooms are locked
Parent complaints, student resentment — and it doesn't solve the underlying problem.
Out-of-class passes your school can review.
Give teachers a short pass routine and authorised leaders one view of open records. Vero helps principals replace paper sign-outs with searchable, teacher-created records, without GPS or student devices.
Pass records
Tuesday · Week B · Period 33
Open passes
47
Passes today
4:12
Avg open time
1
Overdue
Recent activityPeriod 3
OROliver Rossi9:38 am
SWSienna Walker9:36 am
APAria Patel9:34 am
JCJack Chen9:40 am
What Vero gives you
Out of class5 open records
ExportAllYear 7Year 8Year 9Year 10
MTMia ThompsonBathroom, D Block2:41
JCJack ChenSick bay0:38
APAria PatelLibraryOverdue7:12
NWNoah WilliamsFront office1:15
RORuby O'ConnorMusic room0:52
Overdue threshold · configured by your school
School-wide dashboard — on any device
Review open pass records across the school on a school-approved phone, laptop or tablet. The register shows the student, expected destination and recorded open time; it does not verify physical location.
Pass-record trendsEntries per day · whole school
WeekTermYear
↓ 18% vs last term
3:54 ↓ 0:18
Avg open time
41
Passes / day
2% ↓ 1.1%
Overdue rate
Largest change: Year 9 bathroom entries · review context
Reports that matter
Review pass-record counts and selected-destination summaries by year level, house, class and time of day. School-defined rules can notify authorised staff when a documented threshold is crossed.
3
Open records
1,240
No open record
0
Overdue
Active passesRecorded destination
MTMia Thompson4 min
JCJack Chen11 min
HNHarper Nguyen2 min
3 open passes · expected destinations recorded
Lockdown readiness
During a drill or emergency, Vero shows open pass records with student name, expected destination and recorded start time. That record can supplement established response procedures; it is not a verified physical-location system.
Sound familiar?
Common gaps created by paper records, disconnected processes, and restrictive workarounds.
Paper sign-outs aren't working
Hard to search, aggregate or share with authorised leaders through a consistent register.
Lockdown blind spots
During emergencies, you need to know who's out of class immediately. Paper can't give you that.
By the numbers →
Operational facts principals can verify
A simple workflow for teachers, a shared register for authorised staff, and a clear way to evaluate the fit.
<5 sec
Pass Workflow
Select the student and destination; the timed record starts
None
Formal Training
No PD day, training manual, or product-training program required
1
Shared pass register
Open pass records appear in the same authorised staff view
1 term
Pilot Period
Evaluate Vero in context; the pilot fee is credited if you continue
Out with the old
What Vero replaces
Locked doors, paper sign-outs, verbal check-ins, and manual spreadsheets each leave a different gap. Vero replaces those disconnected processes with one consistent record.
- Paper sign-out sheets that are difficult to search and share
- Blanket bathroom restrictions that can create access and reasonable-adjustment concerns
- Verbal check-ins that rely on memory and may leave no searchable record
- Manual spreadsheets pieced together for parent meetings
- Phone calls to front office asking which pass record is current
- Emergency guesswork about which students are out of class
Vero works across your team
See how Vero supports every role in your school leadership team.
Deputy Principals
Incident investigation, behaviour pattern data, student separation alerts, and parent-meeting-ready reports.
Learn moreTeachers
Create a pass in two taps, with no app-store deployment or formal training day required.
Learn moreIT Coordinators
No servers or app-store deployment. Connected uses a one-time, read-only Wonde approval; local allowlisting may be required during setup.
Learn more
Solutions for your school
Emergency Open-Pass Records
Review open pass records, expected destinations and start times as one supplementary input to established emergency procedures.
Duty-of-Care Records
Use timestamped, teacher-created pass records to support wider school supervision and review processes.
Pass Record Follow-Up
Review pass counts, recorded duration and expected destinations as limited context for professional judgement.
Bathroom Vandalism
Search recorded passes by destination and time to support incident follow-up without cameras or locked doors.
Vaping Response Records
Review relevant bathroom pass records and staff-defined separation warnings without cameras or sensors.
Student Separation
Warn staff about active-pass conflicts in named separation groups before they issue a pass.
Make the decision with your staff
Choose one year level, building or teaching team for a paid one-term pilot. Agree the questions first: how long does issuing a pass take, can authorised staff find a record, and are return procedures clear? The business-case guide and pilot scorecard help you document a baseline and decide what would justify continuing. Adapt the student movement policy template with staff so departures, returns, exceptions and record access have clear owners.
Compare Vero with your paper process, check the annual cost and pilot credit, and ask IT to review the Compass or SEQTA connection if relevant. No universal time-saving or behaviour outcome is assumed.
Questions from principals
How quickly can we be set up?
A defined pilot group can generally be live within one week, subject to data readiness, Wonde approval and local allowlisting. Connected schools approve a read-only Wonde connection; Core schools use manual student-data management. There is no infrastructure deployment or formal teacher-training program.
Do teachers need training?
No formal training is required. The core workflow is two taps: select the student, choose a destination, done. In-app guidance supports the first use, while schools can still give staff a short briefing on their own local movement policy.
Can't our SIS already do some of this?
Some SIS platforms offer behaviour or uniform modules, and Vero does not replace them as the system of record. Vero is purpose-built for fast, everyday staff interactions and a shared register of open pass records, with a two-tap workflow designed to take under five seconds.
What about student privacy?
School and role controls limit access, hosted production data is encrypted in transit and at rest, and the primary application database is in Sydney. Supporting providers, purposes and processing countries are disclosed in our Privacy Policy so schools can assess Vero against the requirements that apply to them.
Which student information systems does Vero integrate with?
Vero Connected supports approved data syncing from Compass, SEQTA, Sentral, TASS, Synergetic and Daymap through Wonde. Vero Core uses manual student-data management, providing a pathway when automatic syncing is not selected.
Can we start with just one use case?
Yes. Start with digital out-of-class passes or another defined workflow, then enable other included modules when they fit your school. A paid one-term pilot provides a bounded way to evaluate the chosen use case.
See Vero in action at your school
Book a 20-minute walkthrough and we'll show you exactly how Vero works for principals.