Data sits in silos
Pass records, attendance and pastoral notes may sit in different approved systems. Vero focuses on the teacher-created pass chronology; it is not a complete picture of a student's behaviour.
Review staff-created pass records in context
Vero organises authorised school records without turning an open pass or record summary into a location claim, behaviour finding, diagnosis or risk score.
Counsellor visitsWellbeing staff only
RORuby O'Connor24 min
JCJack Chen15 min
HNHarper Nguyen35 min
3rd visit this fortnight
Ruby — might be worth a quiet check-in
The problem with fragmented pass records
Pass records can be scattered across classes and staff recollection. A shared view makes consistent, contextual review easier.
Relevant records can be hard to retrieve
A sample record may include repeated sick bay destinations or passes during the same Maths period. Authorised staff can review the entries while checking context and avoiding assumptions about cause.
Context may be missed
When pass records are difficult to aggregate, staff may miss a change that warrants a conversation. The record remains a prompt, not a conclusion.
Marram Valley CollegeTerm 2 · Week 6
Pass-record summaryJack Chen · 8A · Mon 1 – Fri 5 June
Mon 1 JunSick bay4:05
Wed 3 JunLibrary2:48
Fri 5 JunBathroom, D Block2:37
3 records this week · avg 3:10 open · all closed within threshold
Term 2 · Weeks 1–6 Exported · CSVby Ms Carter · 3:30 pm
From data to conversation
For a parent meeting, authorised staff can bring a neutral chronology of pass frequency, duration, selected destinations and times. Explain its limits and review it alongside the student's account and wider context.
- 14 bathroom visits this week, averaging 12 minutes each
- Significant increase over the past fortnight
- Clear enough to read straight from the screen in a parent meeting
Selected record reviewLast 14 days
All destinations—APAria Patel11
—NWNoah Williams8
—JCJack Chen6
—RORuby O'Connor5
—HNHarper Nguyen4
Open authorised reviewRolling 14 days · updates nightly
Records for authorised support review
Where a school has an appropriate reason to review them, authorised staff can consider relevant pass entries alongside other approved information. Vero does not diagnose a concern or identify a student as being at risk.
- Review authorised counsellor and sick bay pass records
- Review sudden changes in recorded pass patterns
- Supports contextual review by authorised professionals
A record, not a conclusion
Vero organises school activity entered by authorised staff. A record summary is context for professional judgement, not a conclusion about a student or an automatic trigger for action.
- Vero records are accessible according to school and role permissions
- Reports are designed for authorised, contextual review
- Vero does not collect GPS or device location
- Public privacy notice and provider disclosures for school review
Frequently Asked Questions
What does Vero record for this report?
Vero organises teacher-created passes — student, expected destination and associated times — for authorised review. It does not use GPS, cameras or student-device software, and an open pass is not proof of physical location or behaviour.
Who can see pass-report data?
Insights is restricted to school administrators and staff your school grants the Insight Viewer role — typically principals, deputy principals, and heads of wellbeing. Teaching staff can access the day-to-day pass register needed for operational handovers, but not the reporting layer. Your school administrator controls who holds each role.
Does Vero make behaviour or risk decisions?
No. Vero does not diagnose, rank risk or decide that a student needs support. Authorised staff can review records and check their context, while all assessment and follow-up decisions remain with the school.
How does this help with parent meetings?
Authorised staff can share a neutral pass chronology — for example, 14 teacher-created bathroom passes in a sample week, averaging 12 minutes during Periods 3–4 — explain its limits and listen to the student and family before deciding on follow-up.
Does this integrate with our wellbeing system?
Vero's reports can be exported as CSV for use within the tools and procedures your school has approved. There is no direct integration with wellbeing or case-management platforms today.
See pass record review in action
Book a 20-minute walkthrough to review staff-created records, school-defined review rules, access controls and the one-term pilot option.